(for privately-financed international students renewed on April 18, 2022) To President of Gifu University
Letter of Pledge
I, as an individual wishing to enter Japan (hereinafter called “an entrant”) hereby pledge to meet and comply with the following requirements in good faith in the event that President of Gifu University (hereinafter called, “the President”) makes an online application to enter Japan on behalf of an entrant.
1. Requirements to be met by an entrant A) Pre-departure Preparations
i. An entrant is required to undergo COVID-19 testing approved by the Ministry of Health, Labour and Welfare (MHLW) of Japan within 72 hours before departing his/her native country, and obtain a “negative” test result certificate from a local medical institution. An entrant is required to show and submit the said certificate (or copy thereof) to the airport quarantine officer and immigration officer in Japan. If an entrant is not able to show and submit the said certificate (or copy thereof) to the immigration officer, an entrant must understand that he/she may become ineligible to enter Japan in accordance with the Emigration and Immigration Management and Refugee Recognition Law.
ii. An entrant must purchase either a private medical insurance policy (including a travel insurance which covers medical expenses during his/her stay in Japan) or a public health insurance policy before entering Japan.
iii. An entrant who stays at the University-arranged accommodation, he/she must use a smartphone arranged by the travel agency that the University commissions to.
iv. Before entering Japan, an entrant who does not stay at the University- arranged accommodation, is asked to obtain a smartphone and download the following apps: 1) MySOS (Monitoring App for Overseas Entrants) 2) Google Maps (Location Information App), and 3) COCOA (COVID-19 Contact-Confirming Application). An entrant is also asked to register necessary information (e.g. uploading negative test result certificate) to
smartphone before leaving his/her country, an entrant must rent a smartphone and download the abovementioned apps at the airport upon arriving in Japan.
B) Self-Isolation at Home after Entering Japan
i. An entrant who is from the country/territory designated by the Government of Japan in response to COVID-19, and has been unvaccinated for third booster shot, is required to stay at the accommodation arranged by the quarantine office for three days from the following day after his/her entry to Japan. If PCR, etc. test results are negative, an entrant can leave the accommodation and move to his/her home whose address is written in this
“Letter of Pledge.” If an entrant tested positive, he/she must follow the instructions of MHLW.
ii. An entrant who is from the country/territory designated by the Government of Japan in response to COVID-19, and has been vaccinated for third booster shot, is required to stay at the accommodation arranged by Gifu University (hereinafter called “the University). An entrant must undergo PCR etc. testing from the third day onward after the following day of his/her entry to Japan. If an entrant tested negative, his/her self-isolation period may be shortened. Please note that expense for PCR etc. testing is borne by an entrant.
iii. An entrant who is from outside the country/territory designated by the Government of Japan in response to COVID-19, and has been unvaccinated for third booster shot, is required to stay at the accommodation arranged by the University. An entrant must undergo PCR etc. from the third day onward after the following day of his/her entry to Japan. If an entrant tested negative, his/her self-isolation period may be shortened. Please note that expense for PCR etc. testing is borne by an entrant.
iv. An entrant who is from outside the country/territory designated by the Government of Japan in response to COVID-19, and have been vaccinated for third booster shot, is not required to self-isolate at home after entering Japan, but is asked to promptly move to his/her home in Japan.
Table of Summary (i, ii, iii and iv above) Obtained
Vaccine
Period for Self-Isolation after Entering Japan
Certificate Yes/No From the
country/territory designated by the Government of Japan in response to
COVID-19
No 1. Three-day self-isolation at a quarantine facility from the following day after arrival in Japan, and 2. Negative test result confirmed by the said quarantine facility Yes Stay at the University-
arranged accommodation and undergo PCR testing on the fourth day from his/her arrival date in Japan. If tested negative, self- isolation period could be shortened. An entrant is responsible for paying for PCR testing.
From outside the country/territory designated by the Government of Japan in response to
COVID-19
No
Yes No need for self-isolation
*Concerning the self-isolation period for ii and iii, please refer to the table below about how the period is counted (a total of 6 nights)
Day of arrive at airport (First night)
Self- isolation Day 1 (Second night)
Self- isolation Day 2 (Third night)
Self- isolation Day 3 (Fourth night) (PCR testing)
Wait for PCR result Day 1 (Fifth night)
Wait for PCR result Day 2 (Sixth night)
v. If there are any changes made for mandatory self-isolation period by the country/territory designated by the Government of Japan in response to COVID-19, an entrant must follow the instructions of the University or MHLW.
C) Use of Public Transportation after Entering Japan
An entrant who is from outside the country/territory designated by the
Government of Japan in response to COVID-19, and has been vaccinated for third booster shot, is allowed to use public transportation in Japan. Please observe the following infection prevention protocol in time of using public transportation:
1) Wear a face mask 2) Use hand sanitizer
3) Avoid the “Three Cs (closed spaces, crowded places and close-contact settings)
D) Vaccine Certificate
Please confirm the following before an entrant shows his/her COVID-19 vaccine certificate to the airport quarantine officer:
*An entrant also needs to submit the copy of his/her vaccine certificate to the University.
a. Filled in all information from 1 – 5 either in Japanese or English:
1) Name 2) Date of Birth 3) Name of Vaccine/Name of Vaccine Maker 4) Date of Vaccination 5)Number of Times Vaccinated
b. Certificate that officially certifies that an entrant had received the vaccines indicated at “Table 1” twice, and received the vaccines indicated at “Table 2”
as third booster shot.
*In case an entrant received “Janssen COVID-19 Vaccine”(Janssen) once, he/she is considered to have received vaccines twice already. The same shall apply hereinafter.
Table 1 Vaccines (first and second) (by February 24, 2022) Name of Vaccine/Name of Vaccine Maker
COMIRNATY (intramuscular injection) /Pfizer Vaxzevria (intramuscular injection )/AstraZeneca COVID-19 Vaccine Moderna (intramuscular injection )/Moderna
Janssen COVID-19 Vaccine/Janssen COVAXIN/Bharat
*In case an entrant received “Janssen COVID-19 Vaccine”(Janssen) once, he/she is considered to have received vaccines twice already.
*Even if an entrant received different vaccine second time from the first, both vaccinations are considered valid.
*Including COMIRNATY (Fosun Pharma/BioNTech SE) and Covishield (Serum
Institute of India)
Table 2 Vaccine (third booster shot) (by February 24, 2022) Name of Vaccine/Name of Vaccine Maker
COMIRNATY (intramuscular injection)/Pfizer COVID-19 Vaccine Moderna (intramuscular injection)/Moderna
*Including COMIRNATY (Fosun Pharma/BioNTech SE) c. Vaccine Certificate ought to be issued by the government organizations/agencies.
E) Monitoring Health
a. An entrant needs to take body temperature and log his/her physical conditions every day for 10 DAYS from the following day after entering Japan even after his/her mandatory self-isolation period is over. Physical conditions to log include high fever, breathing abnormalities, fatigues, etc. all of which could represent typical symptoms of COVID-19.
b. If any abnormalities are confirmed, an entrant needs to promptly contact the staff of his /her host faculty/school/center, etc. (hereinafter called “host faculty”) at Gifu University and go to the hospital. The University staff must contact the chief at Inbound and Outbound Student Affairs Section, International Engagement Division, Student Affairs Department.
c. An entrant needs to follow every instruction from MHLW.
F) From Country/Territory where dominance of variant other than Omicron is confirmed
An entrant who is from the country/territory where dominance of variant other than Omicron is confirmed, needs to self-isolate at home/designated accommodation for 14 days from the following day after entering Japan.
G) Purposes of Entering Japan
The revision of the Government of Japan’s border control policy effective on March 1, 2022 requires the University (host institution) to take full responsibility for actions of an entrant. Therefore, individual entrants must understand that their purposes of entering Japan is studying in Japan, and are always asked to act responsibly.
H) Life in Japan
An entrant must ensure that he/she can lead decent life in Japan.
I) Other
a. If an entrant should violate any clauses of this Letter of Pledge addressed to the President or should violate any clauses of the “Written Pledge” addressed to the MHLW Minister or the Minister of Ministry of Justice submitted to the quarantine officer upon entering Japan (including falsified information on the pledges), an entrant may become ineligible for online application to enter Japan from the perspective of COVID-19 infection prevention.
b. An entrant must observe every rule and regulation in Japan including border control law, quarantine law, Act on the Prevention of Infectious Diseases and Medical Care for Patients with Infectious Diseases, and border control relevant laws such as Immigration Control and Refugee Recognition Act.
c. If an entrant should violate any clauses of this Letter of Pledge addressed to the President or should violate any clauses of the “Written Pledge” addressed to the MHLW Minister, or the Minister of Ministry of Justice submitted to the quarantine officer upon entering Japan (including falsified information on the pledges), an entrant is not eligible to receive fund to partially cover hotel fee from the University during self-isolation period after entering Japan.
*Financial support is provided from the University for students to pay their hotel fees (*the financial support does not cover entire hotel fee), however, if there is no budget available at the time of application, he/she may not be provided the said financial support.)
2 Entrant Information
I hereby understand and comply with every obligation/requirement written in this Letter of Pledge. Should I violate any clauses in this Pledge, I agree that no online application to enter Japan is made on my behalf by the University.
Date:
Name of Your Host Faculty:
Nationality:
Country/Territory (lived/stayed until 14 days prior to my entering Japan):
Passport Number:
Address (after my self-isolation period is over):
3 Statement by Dean/Director, etc. of Your Host Faculty at Gifu University
I hereby have an entrant comply with every obligation/requirement written in this Pledge after entering Japan.
Date:
Name of Faculty:
Name of Dean/Director, etc.
