Osaka University
Application Guide for Exchange Students
Spring 2015 intake (Inbound)
iExPO, OUSSEP & Frontier
1. Schedule
2. Application steps 3. Required documents
4. Decision notification and what’s next? 5. University accommodation
6. Scholarship opportunities
1. Application Schedule
Schedule for April 2015 enrollment
October 27, 2014 (1)Application data in electric file (fillable Adobe PDF) submission deadline - BY STUDENT
October 31, 2014 (2)Postal application deadline - one original set of application documents should be sent out by post from the partner university - BY COORDINATOR Nov. to Dec. 2014 Application consideration
December 26, 2014 Notification of admission decision April 1-2, 2015 Recommended dates of arrival
Early April Orientation
Early April Classes start (right after the orientation week)
2. Application Steps
① Be formally nominated as a prospective exchange student by your home university.
② Make sure which exchange program of Osaka U you will apply. Check language requirements of each program. Consult your exchange coordinator if you have a doubt.
③ Receive the application form of the relevant program and the password to it through your exchange coordinator at the international student exchange office of your home university.
④ Type the form and prepare all documents as per required. (For the required documents, please refer to Section 3.)Save the PDF onto your computer etc. with Adobe Acrobat Reader 8 of higher. https://get.adobe.com/reader
＊If the PDF form does not work well on a PC or Mac, we recommend you try the form with the latest version of Acrobat Reader on Windows 7 or 8.
⑤ Print off the typed application form and sign after checking the information is complete and accurate. Submit it to your exchange coordinator along with all supporting documents.
After checking your documents, your coordinator will send your documents and other nominees’ to Osaka University by post.
⑥ In the meantime, submit the filled PDF application form (③) in an email attachment. Please do not scan the PDF with a scanner or camera. Signature and photograph, coordinator’s information (if hand-written) are not required in this email submission.
Email to: exchange<at>ciee.osaka-u.ac.jp *Please replace <at> to @.
CONTACT Osaka University
International Student Affairs Division - Inbound team
Email: exchange<at>ciee.osaka-u.ac.jp
1-1 Yamadaoka, Suita, Osaka 565-0871 JAPAN Phone:+81(0)668794026 Fax:+81(0)668798964
3. Required documents
3-1. A completed application form
When you are sure which exchange program of Osaka University you will apply, please download the appropriate application from the Osaka University’s web site. There are three type of application forms, iExPO, OUSSEP, & FrontierLab – please make sure to use the right one for you!
Applicants for FrontierLab should attach a filled Research preference questionnaire to their application. Please make sure the filled application form is submitted in TWO WAYS.
(1) Please hand in a printed-off and signed original application form together with all required
documents to your exchange coordinator at home university. (Please ask your coordinator to fill and sign on the coordinator’s section.)
(2) Please e-mail the completed typed PDF application form, without printing off and scanning, to: exchange<at>ciee.osaka-u.ac.jp *Please replace <at> to @.
Notes on e-mail submission
Please do not scan the typed application form when you submit by email. Application which was scanned or photographed (in PDF/JPEG) will not be accepted. Signature and scanned supporting documents (3-2, 3-3, 3-4) are NOT required in this initial e-mail submission.
3-2. Two reference letters
Reference letters should be provided by two faculty members of your home university who know you well. It should be a letter-headed reference and written in English or Japanese. If it is written in other
languages, an English or Japanese translation must be attached (in university’s letter-headed paper).
3-3. Latest academic transcripts
Please submit a copy of latest official academic transcripts in English. The documents should include enrollment year, program, course titles with grade and number of credit hours, issue date and course grading details. If the grades of your current degree program have not been released, please submit the previous degree’s transcripts. Should it be written in other languages, please attach an English or Japanese translation.
3-4. A copy of language proficiency test results or certification letter
Please provide us an appropriate language test results, or alternatively a formal certification letter provided by home institution that shows you are a competent English or Japanese user equivalent to the required test score in each program. Please see the table below.
If you are from a majority English-speaking country or your university is in these countries, you will have the English proficiency certificate waived.
Program Status Starting Registration Course Required Language Proficiency
iExPO* *With University to university agreement ONLY Special
Auditor September April
Courses at the affiliated school / graduate School Un der gr adu at e S ch oo l Letters JLPT N1 Law JLPT N2
Foreign Studies JLPT N2 (JLPT N1 is desirable)
Economics JLPT N1
Human Sciences JLPT N2
Science JLPT N1
Medicine Not open to exchange Student
Allied Health Sciences Not open to exchange Student
Dentistry Not open to exchange Student
Pharmaceutical Sciences JLPT N2 Engineering JLPT N2 Engineering Science JLPT N2 Gr adu at e s ch oo l Letters JLPT N1
Law and Politics JLPT N2
Economics JLPT N1
Human Sciences JLPT N2
Science JLPT N1
Medicine JLPT N2 (Doctoral Student only)
Dentistry JLPT N2 (Doctoral Student only) Pharmaceutical Sciences JLPT N2
Engineering JLPT N2
Engineering Science JLPT N2
Language and Culture JLPT N1
OSIPP JLPT N2
Information Science and Technology JLPT N2
Frontier Biosciences JLPT N2 iExPO *With University to university agreement ONLY Special Research Student NOT allowed (non-credit research only) Gr adu at e S ch oo l Letters JLPT N1
Law and Politics JLPT N2 or TOEFL iBT80
Economics JLPT N2 or TOEFL iBT80
Human Sciences JLPT N2 or TOEFL iBT80
Science JLPT N2 or TOEFL iBT80
Medicine JLPT N2 or TOEFL iBT80
Medicine, Health Sciences Not open to exchange Student
Dentistry JLPT N2 or TOEFL iBT80
Pharmaceutical Sciences JLPT N2 or TOEFL iBT80
Engineering JLPT N2 or TOEFL iBT80
Engineering Science JLPT N2 or TOEFL iBT80
Language and Culture JLPT N1
OSIPP JLPT N2 or TOEFL iBT80
Information Science and Technology JLPT N2 or TOEFL iBT80 Frontier Bioscience JLPT N2 or TOEFL iBT80
R ese ar ch In sti tu ti on
Microbial Diseases JLPT N2 or TOEFL iBT80
Scientific and Industrial Research JLPT N2 or TOEFL iBT80
Protein Research JLPT N2 or TOEFL iBT80
Social and Economic Research JLPT N2 or TOEFL iBT80 Joining and Welding Research JLPT N2 or TOEFL iBT80 OUSSEP Special
Auditor April September International Exchange Subject (OUSSEP courses) TOEFL iBT 80 Frontier Special
Auditor April September International Exchange Subject (Frontier A~D)
TOEFL iBT 80 Special
Research
Student Course registration not allowed (non-credit research only)
3-5. Nomination form
This form will be filled by the coordinator. Students do not have to prepare this document themselves.
Note: ’Certificate of enrollment’ is not a prerequisite if your coordinator send us the nomination form.
4. Decision notification and what’s next?
The notification of decision will be sent to the coordinator or international student exchange office of student’s home institution by email and post on December 26, 2014. Successful candidates will receive pre-arrival information from Osaka University by email/web link. Then you will have to get started with your financial declaration and supporting documents, application for the immigration paper (‘Certificate of Eligibility of Status of Residence’ for non-Japanese citizens), university accommodation booking and offer acceptance procedures following the instructions in the guide.
5. University accommodation
On admission notification, you will get detailed accommodation information and request from. There are several halls of residence in Osaka University. Apart from a few properties, most of residence halls are off-campus and therefore, students will have to commute to their campus by monorail, bus etc. The rent/utilities are typically c.150,000 to c.350.000 Japanese yen depending on the dormitory. Although exchange students are prioritized in accommodation allocation, we cannot accept you request to book a specific accommodation or change the assigned dormitory to another due to the shortage of university accommodation.
6. Scholarship opportunities
There are a few scholarship awards available for exchange students at Osaka University. However, application is not open for April 2015. If you wish to be considered for any scholarship offered by Osaka, your application will be reviewed when a scholarship opportunities for the year 2015 comes up. There will be no scholarship application opportunities for exchange students after enrollment.
大阪大学
交換留学（受入れ）学生用応募ガイド
2015 春学期
iExPO, OUSSEP & Frontier
1. 応募スケジュール 2. 応募手順 3. 必要書類 4. 結果通知とその後 5. 大学宿舎 6. 奨学金応募
1. 応募スケジュール
2015 年 4 月入学用スケジュール 2014 年 10 月 27 日 (1)学生が Adobe PDF フォームの申請書をメールで送信する期限 2014 年 10 月 31 日 (2)郵便で在籍大学（協定校）担当者から印刷・署名した申請書とほかの必要 書類を大阪大学宛てに送る期限 2014 年 11 月～12 月 応募書類の審査 2014 年 12 月 26 日 合否通知 2015 年 4 月 1～2 日 大阪に到着（推奨） 4 月初め オリエンテーション 4 月初め 授業開始（オリエンテーションのすぐ後）2. 応募手順
① 交換留学生として在籍大学（協定校）の正式な承認・推薦を受ける。 ② 自分が大阪大学のどの交換留学プログラムに応募するかよく確かめる。各プログラムの語学要件を 参照し、不明なことは在籍大学の交換留学コーディネーターに相談すること。 ③ 在籍大学の国際交流担当部署の交換留学コーディネーターから、応募するプログラムの申請書とパ スワードをもらう。 ④ 入力可能なPDF 申請書をパソコンで入力し必要書類をそろえる。 (必要書類については 3.を参照。)申請書のPDF フォームは Adobe Acrobat Reader 8 あるいはそれ以降のバージョンで保存でき
ます。 https://get.adobe.com/reader ＊もしPDF フォーム入力や保存がうまくいかない場合は、最新バージョンの Acrobat Reader を入 れたWindows 7 あるいは 8 のパソコンで試してみてください。 ⑤ 入力内容が正しいか、入力漏れがないかどうかを確認したら、申請フォームを印刷し、署名の上、 在籍大学の交換留学コーディネーターにほかの必要書類とあわせて提出すること。（コーディネー ターは書類の内容を確認して、ほかの申請者の書類と一緒に大阪大学に郵送します。） ⑥ 印刷した申請書等をコーディネーターに提出するのと同時に、入力した Adobe PDF フォーム (③) をメール添付で大阪大学に送る。入力した申請書はそのまま添付し、印刷・スキャナーでスキャン 連絡先 Osaka University
International Student Affairs Division - Inbound team
Email: exchange<at>ciee.osaka-u.ac.jp
1-1 Yamadaoka, Suita, Osaka 565-0871 JAPAN Phone:+81(0)668794026 Fax:+81(0)668798964
したりカメラで撮影したりして、画像ファイルに変換しないこと。（メールによる申請書提出では、
署名や写真、コーディネーターの情報は必要ありません。）
Email to: exchange<at>ciee.osaka-u.ac.jp *Please replace <at> to @.
3. 必要書類
3-1. すべて記入した申請書
大阪大学のどの交換留学プログラムに申請するか決まっていたら、自分のプログラムの申請書をダウン
ロードしてください。4 月入学のプログラムは、iExPO, OUSSEP, FrontierLab の 3 つです。申請するプ
ログラムを間違えないようにしてください。
FrontierLab に応募する人は研究分野に関するアンケート Research preference questionnaire も記入し、 申請書類に添えてください。
申請書PDF は必ず下の(1)と(2)の二通りの方法で提出するようにしてください・
(1) 入力し印刷した申請書に署名し、ほかの必要書類と一緒に在籍大学のコーディネーターに提出してく
ださい。 (コーディネーターの記入欄はコーディネーターに記入してもらってください。)
(2) 入力・保存済みの PDF の申請書を印刷・スキャンをしないで、メール添付で送ってください。（学 生本人から大阪大学のアドレスへ） to: exchange<at>ciee.osaka-u.ac.jp *Please replace <at> to @.
メールによる申請書提出について 入力したPDF はそのまま保存し、印刷・スキャンをしないで送ってください。紙をスキャンしたファイ ル（PDF や JPEG）を送らないでください。申請書以外の添付書類 (3-2, 3-3, 3-4) や署名は、このメー ルによる申請書提出では必要ありません。
3-2. 推薦状二通
在籍大学の２名の大学教員からそれぞれ推薦状をもらってください。大学レターヘッドの用紙に英語ま たは日本語で作成してもらってください。万一日本語・英語以外で書かれている場合は、英訳または日 本語訳を（大学レターヘッドの用紙で）添付してください。3-3. 直近の成績証明書
. 直近の成績証明書（英語で書かれたもの）を提出してください。入学年、学位課程、科目名、それぞ れの科目の成績評価と単位数、発行年月日と評価システムが記載されているものが必要です。もし現在 の学位課程の成績が出ていないなら、前の課程の最終成績表を提出してください。英語以外で書かれて いる場合は英語か日本語の翻訳を添付してください。3-4. 語学テストのスコアまたは証明書
あなたがプログラムあるいは大阪大学で所属する学部や研究科で要求される言語の語学スキルが十分あ ることを示すテスト結果や公式な証明レターを提出してください。英語圏の出身あるいは英語圏の大学 在籍中の学生は英語の証明書を提出する必要はありません。Program Status Starting Registration Course Required Language Proficiency iExPO* *With University to university agreement ONLY Special
Auditor September April
Courses at the affiliated school / graduate School Un der gr adu at e Sc hool Letters JLPT N1 Law JLPT N2
Foreign Studies JLPT N2 (JLPT N1 is desirable)
Economics JLPT N1
Human Sciences JLPT N2
Science JLPT N1
Medicine Not open to exchange Student
Dentistry Not open to exchange Student Pharmaceutical Sciences JLPT N2 Engineering JLPT N2 Engineering Science JLPT N2 Gr adu at e s ch oo l Letters JLPT N1
Law and Politics JLPT N2
Economics JLPT N1
Human Sciences JLPT N2
Science JLPT N1
Medicine JLPT N2 (Doctoral Student only)
Medicine, Health Sciences JLPT N2
Dentistry JLPT N2 (Doctoral Student only)
Pharmaceutical Sciences JLPT N2
Engineering JLPT N2
Engineering Science JLPT N2
Language and Culture JLPT N1
OSIPP JLPT N2
Information Science and Technology JLPT N2
Frontier Biosciences JLPT N2 iExPO *With University to university agreement ONLY Special Research Student NOT allowed (non-credit research only) Gr adu at e S ch oo l Letters JLPT N1
Law and Politics JLPT N2 or TOEFL iBT80
Economics JLPT N2 or TOEFL iBT80
Human Sciences JLPT N2 or TOEFL iBT80
Science JLPT N2 or TOEFL iBT80
Medicine JLPT N2 or TOEFL iBT80
Medicine, Health Sciences Not open to exchange Student
Dentistry JLPT N2 or TOEFL iBT80
Pharmaceutical Sciences JLPT N2 or TOEFL iBT80
Engineering JLPT N2 or TOEFL iBT80
Engineering Science JLPT N2 or TOEFL iBT80
Language and Culture JLPT N1
OSIPP JLPT N2 or TOEFL iBT80
Information Science and Technology JLPT N2 or TOEFL iBT80 Frontier Bioscience JLPT N2 or TOEFL iBT80
R es ea rc h In sti tu ti on
Microbial Diseases JLPT N2 or TOEFL iBT80
Scientific and Industrial Research JLPT N2 or TOEFL iBT80
Protein Research JLPT N2 or TOEFL iBT80
Social and Economic Research JLPT N2 or TOEFL iBT80 Joining and Welding Research JLPT N2 or TOEFL iBT80 OUSSEP Special
Auditor April September International Exchange Subject (OUSSEP courses) TOEFL iBT 80 Frontier Special
Auditor April September International Exchange Subject (Frontier A~D)
TOEFL iBT 80 Special
Research
Student Course registration not allowed (non-credit research only)
3-5. Nomination form
This form will be filled by the coordinator. Students do not have to prepare this document themselves.
Note: ’Certificate of enrollment’ is not a prerequisite if your coordinator send us the nomination form.
